--- title: "Implementing a managed printer fleet: the five steps for success" description: Are you looking to gain a little peace of mind by proactively and automatically managing your printer fleet? image: https://blog.altkin-group.com/hubfs/Rich%20Text%20Pasting/unknown-1595258497169.png --- - [Help](https://armor-owa.com/support) - [Become a reseller](https://armor-owa.com/become-a-reseller) - [Blog](https://blog.armor-owa.com/) - [Why choose OWA ?](https://armor-owa.com/why-choose-owa) - [Discover the OWA advantages](https://armor-owa.com/why-choose-owa) - [Save 30% on average](https://armor-owa.com/why-choose-owa/reduced-cost-per-page-printer) - [Benefit from certified quality](https://armor-owa.com/why-choose-owa/professional-ink-cartridge) - [Reduce your environmental impact](https://armor-owa.com/why-choose-owa/eco-friendly-cartridge) - [Take advantage of OWA integrated services](https://armor-owa.com/why-choose-owa/professional-cartridge-services) - Online services - [Armor Connect portal](https://www.armor-connect.com/) - [Revialis collection service](https://www.revialis-collect.com/) - [OWA collection service](https://www.owa-collect.com/) - EN - [FR](https://fr.armor-owa.com/switch/language/fr) - [NL](https://fr.armor-owa.com/switch/language/nl) - [IT](https://fr.armor-owa.com/switch/language/it) - [ES](https://fr.armor-owa.com/switch/language/es) - [DE](https://fr.armor-owa.com/switch/language/de) - [SE](https://fr.armor-owa.com/switch/language/se) [![Logo Owa Armor](https://blog.altkin-group.com/hubfs/raw_assets/public/Armor_June2022_english/images/logo.svg "Logo Owa Armor")](https://fr.armor-owa.com/) - [My selection](https://armor-owa.com/whishlist) - [Where to buy](https://armor-owa.com/wheretobuy) - [Contact us](https://contact.armor-owa.com/contactus?hsLang=en-gb) - [My selection](https://armor-owa.com/whishlist) - [Where to buy](https://armor-owa.com/wheretobuy) - [Contact us](https://contact.armor-owa.com/contactus?hsLang=en-gb) - Menu - [CARTRIDGES](https://armor-owa.com/remanufactured-cartridges) - - Toner cartridges - [Why choose our remanufactured toner range?](https://armor-owa.com/remanufactured-cartridges/toner) - [All our products for laser printers](https://armor-owa.com/remanufactured-cartridges/catalogue-toner) - Copier cartridges - [Why choose our remanufactured copier range?](https://armor-owa.com/remanufactured-cartridges/copier) - [All our products for multifunctional photocopiers](https://armor-owa.com/remanufactured-cartridges/catalogue-copier) - Ink cartridges - [Why choose our remanufactured inkjet range?](https://armor-owa.com/remanufactured-cartridges/ink-jet) - [Our products for consumer printers](https://armor-owa.com/remanufactured-cartridges/catalogue-ink-jet-consumer) - [Our products for professional printers](https://armor-owa.com/remanufactured-cartridges/catalogue-ink-jet-professional) - [Our plotter products](https://armor-owa.com/remanufactured-cartridges/catalogue-ink-jet-plotter) - [Our products for franking machines](https://armor-owa.com/remanufactured-cartridges/catalogue-ink-jet-franking) - - OWA recycled cartridges offer printing quality and performance equivalent to OEM brands with a competitive price positioning and a lower ecological impact. 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Its consumables offer both a quality comparable to the manufacturer's brands and a more competitive price positioning, to meet the expectations of demanding professionals. - [PRINTERS](https://armor-owa.com/refurbished-printers) - [ACCESSORIES & SPARE PARTS](https://armor-owa.com/accessories-spare-parts) - [MANAGED PRINT SERVICES](https://armor-owa.com/managed-print-services-en) - - [Printers fleet management simplfied](https://armor-owa.com/managed-print-services-en/management-printers-fleet) - [OWA Print Services : the printing solution for the SME businesses](https://armor-owa.com/managed-print-services-en/printing-solution) - [Resellers : become an OWA Print Services partner](https://armor-owa.com/managed-print-services-en/become-reseller) - - With its Managed Print Services (MPS) solution, Armor Print Solutions offers to free companies from the management of their printer fleets, with a triple benefit: the optimization and automation of the management tasks of existing printer fleets, rapid savings, and an eco-responsible solution. - [COLLECTION SERVICES](https://armor-owa.com/collection-service) - - [Collecting cartridges for businesses](https://armor-owa.com/collection-service/businesses) - [General-public collection service](https://armor-owa.com/collection-service/general-public) - [Distributors : become a collection partner](https://armor-owa.com/collection-service/distributors) - [OWA collection : how does it work?](https://armor-owa.com/collection-service/free-collection-empty-cartridge) - [Pick-up requirements for your collection boxes](https://armor-owa.com/collection-service/conditions-removal-cartons-collection) - [Complete traceability with your material report](https://armor-owa.com/collection-service/materials-report-cartridge-recycling) - - As a supplier of refurbished printing consumables, Armor Print Solutions places the collection of empty cartridges at the center of its concerns. This is a key stage in the process of reusing cartridges and toners, which allows us to act in favor of waste reduction. OWA is therefore the first printing solution that gives 100% value to your collected laser cartridges to encourage both the circular economy and sustainable development. - [CARTRIDGES](https://armor-owa.com/remanufactured-cartridges) - Toner cartridges - [Why choose our remanufactured toner range?](https://armor-owa.com/remanufactured-cartridges/toner) - [All our products for laser printers](https://armor-owa.com/remanufactured-cartridges/catalogue-toner) - Copier cartridges - [Why choose our remanufactured copier range?](https://armor-owa.com/remanufactured-cartridges/copier) - [All our products for multifunctional photocopiers](https://armor-owa.com/remanufactured-cartridges/catalogue-copier) - Ink cartridges - [Why choose our remanufactured inkjet range?](https://armor-owa.com/remanufactured-cartridges/ink-jet) - [Our products for consumer printers](https://armor-owa.com/remanufactured-cartridges/catalogue-ink-jet-consumer) - [Our products for professional printers](https://armor-owa.com/remanufactured-cartridges/catalogue-ink-jet-professional) - [Our plotter products](https://armor-owa.com/remanufactured-cartridges/catalogue-ink-jet-plotter) - [Our products for franking machines](https://armor-owa.com/remanufactured-cartridges/catalogue-ink-jet-franking) - [PRINTING SOLUTIONS](https://armor-owa.com/printing-solutions) - Printing with ink bottles for tank printer - [Why choose our range of refurbished ink bottles?](https://armor-owa.com/printing-solutions/ink-bottles) - [All our products for tank printers](https://armor-owa.com/printing-solutions/catalog-ink-bottles) - Professional label printing - [Why choose our refurbished range for labelling?](https://armor-owa.com/printing-solutions/professional-labelling) - [All our products for professional label printing](https://armor-owa.com/printing-solutions/catalog-professional-labelling) - Wide format printing - [Why choose our remanufactured wide format range?](https://armor-owa.com/printing-solutions/large-format-printing) - [All our products for wide format printing](https://armor-owa.com/remanufactured-cartridges/catalogue-ink-jet-plotter) - 3D printing - [Why choose our remanufactured range of 3D filaments?](https://armor-owa.com/printing-solutions/responsible-3d-printing) - [All our products for 3D printing](https://armor-owa.com/printing-solutions/catalogue-3d-filaments) - [RIBBONS & CASSETTES](https://armor-owa.com/tapes-cassettes) - Laminated tapes - [Why choose our range of laminated tapes?](https://armor-owa.com/tapes-cassettes/laminated-tapes) - [All our products for labelling](https://armor-owa.com/remanufactured-cartridges/catalogue-laminated-tapes) - Printer ribbons and cassettes - [Why choose our range of tapes and cassettes?](https://armor-owa.com/tapes-cassettes/impact) - [All our products for impact printers and typewriters](https://armor-owa.com/remanufactured-cartridges/catalogue-impact) - [PRINTERS](https://armor-owa.com/refurbished-printers) - [ACCESSORIES & SPARE PARTS](https://armor-owa.com/accessories-spare-parts) - [MANAGED PRINT SERVICES](https://armor-owa.com/managed-print-services-en) - - [Printers fleet management simplfied](https://armor-owa.com/managed-print-services-en/management-printers-fleet) - 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[Become a reseller](https://armor-owa.com/become-a-reseller) - [Blog](https://blog.armor-owa.com/) - [Why choose OWA ?](https://armor-owa.com/why-choose-owa) - [Discover the OWA advantages](https://armor-owa.com/why-choose-owa) - [Save 30% on average](https://armor-owa.com/why-choose-owa/reduced-cost-per-page-printer) - [Benefit from certified quality](https://armor-owa.com/why-choose-owa/professional-ink-cartridge) - [Reduce your environmental impact](https://armor-owa.com/why-choose-owa/eco-friendly-cartridge) - [Take advantage of OWA integrated services](https://armor-owa.com/why-choose-owa/professional-cartridge-services) - [Online services](https://www.armor-connect.com/) - [EN](https://armor-owa.com) - [FR](https://fr.armor-owa.com/switch/language/fr) - [NL](https://fr.armor-owa.com/switch/language/nl) - [IT](https://fr.armor-owa.com/switch/language/it) - [ES](https://fr.armor-owa.com/switch/language/es) - [DE](https://fr.armor-owa.com/switch/language/de) - [SE](https://fr.armor-owa.com/switch/language/se) ![](https://blog.altkin-group.com/hubfs/Rich%20Text%20Pasting/unknown-1595258497169.png) # Implementing a managed printer fleet: the five steps for success Published by [Armor Print Solutions](https://blog.altkin-group.com/author/armor-print-solutions) on Sep 3, 2020 11:59:49 AM Are you looking to gain a little peace of mind by proactively and automatically managing your printer fleet? In our fast-paced world, it has become easier to manage and monitor a fleet of printing systems with a [Managed Print Services (MPS) solution](https://www.armor-owa.com/managed-print-services-1). But where do you start and what methods can you use to implement this solution easily and efficiently? Here are our five steps for a successful implementation! ![](https://blog.altkin-group.com/hubfs/Rich%20Text%20Pasting/unknown-1595258497169.png) ## **STEP 1: Take inventory of your current printer fleet** If you wish to fully take advantage of an MPS solution, you first need to take inventory of your printer fleet. In order to ensure its effectiveness, you need to be aware of the current state of your company. Therefore, you need to ask yourself the right questions: - How many printers and photocopiers are in my printer fleet? What models are they? Are they different? - What are our printing behaviours and habits? How much do we currently print? Do the users need to print in colour? - What are the costs (e.g. renting, maintenance, consumables, etc.)? You should also consider the hidden costs: see the article titled [“What are the hidden costs of your printer fleet?”](https://www.armor-owa.com/cost-printer-fleet). The idea is to map out all the current information regarding your printer fleet.   ## **STEP 2: Assess your needs and identify areas for improvement in your fleet management** This first assessment will enable you to better understand your needs and identify the areas for improvement. It will help you to choose a bespoke solution suited to your printing volume, existing equipment and requirements. Customising your solution is necessary to find the right balance between your company’s needs and the solutions implemented in the roll-out of your MPS.     ## **STEP 3: Define objectives using key performance indicators (KPIs) to measure how effective your MPS solution is** If you are looking to measure your solution’s effectiveness, we recommend defining precise objectives using KPIs from this moment onward. For example, if your objective is to reduce your printing costs, you need to compare your current costs, [including hidden costs](https://www.armor-owa.com/cost-printer-fleet), with the costs of an MPS solution. You can also use organisational indicators (e.g. the number of people involved in managing the fleet, the amount of time spent managing consumables, etc.), as well as indicators related to compliance with the MPS solution or to perception (e.g. the connection rate, satisfaction surveys, the level of awareness around the solution, etc.).     ## **STEP 4: Support your employees through the change and involve them in the MPS strategy** Implementing a Managed Print Services strategy can lead to a number of changes in your company. It can have an effect on the tools you use and even on the way you work. As with any change, it can cause disruptions and lead to resistance from your employees. To prevent your employees from impeding the solution’s implementation, you need to share your strategy with them and involve them in the improvement process so that everyone will adopt the solution. We also recommend providing comprehensive documentation for any future processes and offering training courses to better support them through the change.     ## **STEP 5: Implement your Managed Print Services solution** Now that you have taken inventory of your company and identified your needs and objectives, you are ready to implement and roll out your new MPS solution. For this, we recommend seeking out the assistance of a service provider which will take into account your specific needs and adapt to you and your way of working. Choosing a service provider with solid methods and a proven approach is the key to successfully implementing a Managed Print Services solution.   [OWA Print Services](https://www.armor-owa.com/managed-print-services-1) can assist you in this process ! [![MORE INFORMATION](https://no-cache.hubspot.com/cta/default/6183496/79be5c2a-661b-4d1f-bb45-146253ff9ed5.png)](https://cta-redirect.hubspot.com/cta/redirect/6183496/79be5c2a-661b-4d1f-bb45-146253ff9ed5) Tags: [Expert advices](https://blog.altkin-group.com/tag/expert-advices) [Back to Blog](https://blog.altkin-group.com) - [Tweet](https://twitter.com/share) ## Related Articles ## [Why should you adopt sustainable strategies for your company?](https://blog.altkin-group.com/strategy-responsible-csr-company?hsLang=en-gb) Why should you adopt sustainable strategies for your company? Today, sustainable strategies are... [Read More](https://blog.altkin-group.com/strategy-responsible-csr-company?hsLang=en-gb) ## [Best practices for preserving your print cartridges](https://blog.altkin-group.com/practices-preserving-print-cartridges?hsLang=en-gb) Print cartridges sometimes represent a significant budget for individuals or companies. There’s... 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